HRIS: Timekeeping Process

The timekeeping process is crucial for tracking and managing employee attendance, work hours, and payroll. Here is an overview of the typical timekeeping process:

Time tracking methods:
- Manual timecards: Employees record their work hours on paper or electronic timecards, either daily or weekly.
- Time clock systems: Employees use a physical time clock or a digital system to clock in and out, which automatically records their work hours.
- Biometric systems: Some organizations use biometric systems like fingerprint or facial recognition to ensure accurate time tracking.
Time recording:
- Employees record their work hours according to the chosen time tracking method, including start and end times, breaks, and any other relevant information.
- Supervisors or managers may need to review and approve time records before further processing.
Timekeeping software:
- Many organizations use timekeeping software or automated systems to streamline the process. These systems allow employees to enter their work hours electronically and provide real-time tracking.
- Timekeeping software can also generate reports, calculate overtime, and integrate with payroll systems.
Timesheet submission:
- Employees submit their timesheets or enter their work hours into the designated system, whether it's a physical timesheet, an online form, or a timekeeping software.
Timesheet review and approval:
- Supervisors or managers review and verify the accuracy of the timesheets, ensuring that work hours align with the company's policies and any applicable labor laws.
- They may also address any discrepancies or missing information with the respective employees.
Payroll processing:
- Once the timesheets are reviewed and approved, the timekeeping data is used to calculate employee wages, including regular hours, overtime, and any other applicable pay rates.
- The payroll department or system uses this data to generate paychecks or process direct deposits.
Recordkeeping:
- It is important to maintain accurate records of timekeeping data, including timesheets, approvals, and any related documentation, for compliance and audit purposes.
Continuous monitoring and adjustments:
- Regularly monitor and review the timekeeping process to identify any issues or inefficiencies and make necessary adjustments to improve accuracy and streamline the overall process.

Implementing an effective timekeeping process helps ensure accurate payroll calculations, compliance with labor laws, and fair compensation for employees' work hours. It also provides valuable data for analyzing workforce productivity and resource allocation.

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Timekeeping and Attendance Setup

Specific setup and configuration of your timekeeping and attendance system will depend on the unique needs and requirements of your organization. It's important to adapt these steps to fit your specific circumstances and consult with HR professionals or software providers for guidance.

Tips how to start?

Create an account.
Verify the account via email sent by the system after registration is completed.
Fill-up the form available in your dashboard account and wait for admin approval.
After your account is approved the first step to do is create a department located at HRD -> Tools -> Department.
Now ready to create employee master data located at HRD -> Employees.
Steps How to Test and Explore HRIS and Payroll System.
Explore the HR Payroll user guide manual as reference for self-testing.

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